Travel Grants

To be considered for a HENAAC Conference travel grant, you must register for the HENAAC Conference and pay your student registration fee. You must also agree to all terms and conditions in the "HENAAC Conference Student Participation Agreement.".

When you register, you will have the option to choose one of the following travel grant options:

  • 1) Airfare – This is an option for STEM students traveling from 400+ miles outside of Lake Buena Vista, FL. Airfare travel grants ARE non-transferable and non-refundable. This means that if you receive an airfare travel grant, and you decide not to attend the conference, you cannot transfer the travel grant to another student in your place. If you receive an airfare travel grant, and GMiS has purchased your flight, you are responsible for paying any change fees or cancellation fees. Finally, if GMiS has purchased your flight and you do not attend the conference, GMIS reserves the right to charge you for the full fare of the flight plus any services charges and processing fees.

  • 2) Mileage Reimbursement - Mileage reimbursement is another travel option. If you are driving to the Conference, you may be eligible for a mileage reimbursement up to $100. There must be at least three passengers in the vehicle plus the driver, and the driver must complete a Gas Compensation Reimbursement Form. Reimbursements will be mailed to the driver post conference.  GMiS is not liable for any vehicle maintenance before, during or after travel to the HENAAC Conference. Furthermore, GMiS is not liable for any accidents or other physical or bodily damage that may occur to the vehicle, its passengers and/or the driver while on travel to/from the HENAAC Conference.

The deadline to register and apply for a 2019 HENAAC Travel Grant is July 26, 2019.   All travel grants will be awarded on a rolling basis through August 2, 2019.  Therefore, you are strongly encouraged to register early for the conference.

Travel Grant Selection Process

There are a number of factors involved in the selection of our travel grant awardees including, but not limited to, the following:

  • Student Registration Date (First come – first served)
  • Is the student a STEM major
  • Participation in the GMiS College Bowl, Research Poster Competition, MentorNet
  • Is the student a College Captain or a GMiS Scholar
  • Involvement in student and/or community organizations
  • Number of students applying from the same university
  • Number of students applying from past academic host institutions
  • Student participation in past HENAAC Conferences
  • Overall diversity of recipients

If you are planning on traveling with a group, Great Minds in STEM also sponsors special group travel options (details below).

Special Group Travel Options

Great Minds in STEM™ will sponsor groups of college students traveling by MegaBus. Groups of students interested in this option must contact the GMiS Office directly.

University Van
Great Minds in STEM™ will sponsor groups of students (and their chaperones) traveling by a University-owned van (usually these are 15-passenger vans). There must be a minimum of at least 10-11 passengers (including up to two chaperones). Groups of students interested in this option must contact our GMiS Office directly.

Charter Bus
Great Minds in STEM™ also sponsors 55-passenger charter bus transportation. In order for Great Minds in STEM™ to secure a bus, a minimum of 50 students (and up to five faculty/staff) would have to be traveling to the HENAAC Conference from the same general area. The students DO NOT need to be from the same university to qualify for a charter bus. All the passengers, students and faculty/staff, must have registered and paid their conference registration, before any charter bus is secured. Groups of students interested in this option must contact our GMiS Office directly.